SMART360 v2 Automation Project - Management Plan
1. Management
1.1 Project Profiling
Project Name: SMART360 v2 Test Automation Suite Development
Project Duration: 8 weeks (Starting August 11, 2025 - Ending October 5, 2025)
Team Size: 6 automation engineers (5 current + 2 new hires by Week 2) + Jay (DevOps - 25% allocation)
Target System: 74 stories across 6 modules (CX, CX-Web, MX, Onboarding, BX, WX, Communication)
Project Objectives:
- Develop comprehensive automation framework using Playwright + pytest
- Achieve 95% API coverage and 85% UI coverage
- Implement CI/CD integration with <4 hour execution time
- Establish sustainable maintenance procedures
1.2 Scope of the Project
In Scope:
- API Automation for all 6 modules (74 stories)
- UI Automation for critical user journeys
- End-to-End testing scenarios
- CI/CD pipeline integration
- Test data management framework
- Performance and cross-browser testing
- Documentation and knowledge transfer
Out of Scope:
- Production environment testing (smoke tests only)
- Manual test case creation
- Performance load testing beyond validation
- Security penetration testing
- Mobile app automation
Module Priority Distribution:
- High Priority: CX + CX-Web (26 stories), MX (14 stories), Onboarding (15 stories)
- Medium Priority: BX (8 stories), WX (5 stories), Communication (6 stories)
1.3 Milestone Delivery and Timeline
Phase 1: Foundation & Framework (Weeks 1-2: Aug 11 - Aug 24, 2025)
- Week 1 End (Aug 17): Project structure and environment setup complete
- User Stories: 0 stories completed (Infrastructure setup)
- Week 2 End (Aug 24): Core framework architecture delivered + New team members onboarded
- User Stories: 8-10 stories completed (Framework validation stories)
Phase 2: API Automation (Weeks 3-4: Aug 25 - Sep 7, 2025)
- Week 3 End (Aug 31): CX + MX + Onboarding API automation (70% critical APIs)
- User Stories: 35 stories completed
- CX: 12 stories | CX-Web: 12 stories | MX: 14 stories | Onboarding: 13 stories | Communication: 6 stories | BX: 8 stories
- User Stories: 35 stories completed
- Week 4 End (Sep 7): Full API regression suite operational (95% coverage)
- User Stories: 39 stories completed (All remaining API stories)
- Onboarding: 2 remaining stories | WX: 5 stories | API integration validation
- User Stories: 39 stories completed (All remaining API stories)
Phase 3: UI Automation (Weeks 5-6: Sep 8 - Sep 21, 2025)
- Week 5 End (Sep 14): Core UI framework and primary module automation
- User Stories: 35 UI stories completed
- CX: 12 UI stories | CX-Web: 12 UI stories | MX: 14 UI stories | Onboarding: 13 UI stories | Communication: 6 UI stories | BX: 8 UI stories
- User Stories: 35 UI stories completed
- Week 6 End (Sep 21): Secondary modules and cross-browser testing complete
- User Stories: 39 UI stories completed (All remaining UI stories)
- Onboarding: 2 remaining UI stories | WX: 5 UI stories | Cross-browser validation
- User Stories: 39 UI stories completed (All remaining UI stories)
Phase 4: Integration & Deployment (Weeks 7-8: Sep 22 - Oct 5, 2025)
- Week 7 End (Sep 28): End-to-End scenarios and integration testing
- User Stories: 74 stories E2E validation (Complete story integration testing)
- Week 8 End (Oct 5): CI/CD pipeline, documentation, and go-live
- User Stories: 74 stories production ready (Final validation and deployment readiness)
1.4 Check-in Dates and Communication Protocol
Stakeholder Audience:
- Primary: Product Owners, Development Team Leads
- Secondary: QA Managers, DevOps Team, Project Management
Communication Schedule:
Weekly Check-ins (Fridays 3:00 PM):
- Audience: Development Team Leads, QA Manager
- Format: 30-minute status meeting
- Pre-check-in: Status report sent Thursday EOD
- Content: Progress, blockers, next week priorities
Bi-weekly Executive Updates (Fridays 4:00 PM - Weeks 2, 4, 6, 8):
- Audience: Product Owners, Stakeholders
- Format: 45-minute presentation + dashboard review
- Pre-check-in: Executive summary sent Wednesday
- Content: Milestone progress, risk status, timeline updates
Resource Hiring Timeline:
New Team Member Acquisition:
- Week 1 (Aug 11-17): Finalize hiring of 2 additional automation engineers
- Week 2 (Aug 18-24): New members onboarding and immediate productivity
- Resource Type: General automation engineers with immediate contribution capability
- Integration: No ramp-up time - immediate assignment to development tasks
Phase Gate Reviews:
- Phase 1 Review: August 26, 2025 (Go/No-go for API development)
- Phase 2 Review: September 9, 2025 (Go/No-go for UI development)
- Phase 3 Review: September 23, 2025 (Go/No-go for deployment)
- Final Review: October 7, 2025 (Project closure and lessons learned)
Risk Escalation Procedures:
Level 1 - Team Lead (Hetal):
- Daily blockers and technical issues
- Resource allocation within team
- Timeline adjustments <1 week
Level 2 - QA Manager:
- Cross-team dependencies
- Environment and infrastructure issues
- Timeline adjustments 1-2 weeks
- Budget and resource requests
Level 3 - Product Owner/Stakeholder:
- Scope changes
- Timeline adjustments >2 weeks
- Critical path risks
- Go/No-go decisions
Escalation Timeline:
- Immediate: Critical production issues or complete blockers
- 24 hours: Resource conflicts or major technical challenges
- 48 hours: Timeline risks or scope change requests
2. Project Team
2.1 Activities
Story Distribution Overview:
Total Stories: 74 across 6 modules
- CX: 14 stories
- CX-Web: 12 stories
- MX: 14 stories
- Onboarding: 15 stories
- BX: 8 stories
- WX: 5 stories
- Communication: 6 stories
Phase 1: Foundation & Framework (Weeks 1-2)
Week 1 Story Targets:
- 0 stories completed (Infrastructure setup week)
- Sarvesh (Team Lead): Project setup coordination
- All Team: Environment and framework preparation
- Jay (DevOps): Infrastructure setup - pre-prod environment, CI/CD foundation
Week 2 Story Targets:
- 8-10 stories completed (Framework validation)
- New Member 1 & 2: Immediate story assignment upon joining
- Jay (DevOps): CI/CD pipeline foundation setup
Phase 2: API Automation (Weeks 3-4)
Week 3 Story Targets - 35 stories:
- Hetal: 12 CX stories
- New Member 1: 12 CX-Web stories
- Sarvesh: 14 MX stories
- GD: 13 Onboarding stories (start)
- Prachi: 6 Communication stories
- New Member 2: 8 BX stories + 2 Onboarding stories
Week 4 Story Targets - 39 stories (Complete API):
- GD: Complete remaining Onboarding stories + 5 WX stories
- All Team: API regression validation
- Jay (DevOps): API testing infrastructure optimization
Phase 3: UI Automation (Weeks 5-6)
Week 5 Story Targets - 35 stories:
- Hetal: 12 CX UI stories
- New Member 1: 12 CX-Web UI stories
- Sarvesh: 14 MX UI stories
- GD: 13 Onboarding UI stories (start)
- Prachi: 6 Communication UI stories
- New Member 2: 8 BX UI stories
Week 6 Story Targets - 39 stories (Complete UI):
- GD: Complete Onboarding UI + 5 WX UI stories
- All Team: Cross-browser validation
- Jay (DevOps): UI testing infrastructure setup
Phase 4: Integration & Deployment (Weeks 7-8)
Week 7 Story Targets:
- 74 stories E2E validation (All stories integrated)
- All Team: End-to-end scenario testing
- Jay (DevOps): Full CI/CD pipeline deployment
Week 8 Story Targets:
- 74 stories production ready
- All Team: Final validation and documentation
- Jay (DevOps): Production deployment pipeline
2.2 Communication
Internal Team Communication:
Daily Standups (12:30 PM):
- 15-minute focused updates on story completion
- Blockers and dependencies identification
- Daily story targets alignment
Weekly Team Retrospectives (Fridays 2:00 PM):
- Process improvement discussions
- Technical challenge resolution
- Knowledge sharing sessions
Technical Deep Dives (As needed):
- Architecture decisions
- Complex implementation discussions
- Framework optimization sessions
Project Communication Channels:
Primary Communication:
- Project Slack Channel: Real-time updates and quick discussions
- Email Updates: Formal status reports and milestone communications
- Confluence/Wiki: Documentation and knowledge base
Documentation Protocol:
- Daily: Progress updates in project tracking tool
- Weekly: Status reports for stakeholder communication
- Phase Gates: Comprehensive milestone reports
Cross-team Coordination:
- Development Teams: API availability and environment coordination
- DevOps Team: CI/CD pipeline setup and deployment procedures
- Business Teams: Requirements clarification and UAT coordination
2.3 Resources and Constraints
Current Team Resources:
- Sarvesh: Automation Engineer (Team Lead) - Full allocation
- Hetal: Automation Engineer - Full allocation
- GD: Automation Engineer - Full allocation
- Prachi: Automation Engineer - Full allocation
DevOps Support:
- Jay: DevOps Engineer - 25% allocation (Infrastructure focus only)
New Team Members (Joining Week 2):
- New Member 1: General Automation Engineer - Immediate productivity (CX-Web focus)
- New Member 2: General Automation Engineer - Immediate productivity (BX + WX focus)
Story Allocation Strategy:
74 Stories distributed among 6 automation engineers:
- Average: ~12 stories per engineer
- Hetal: 14 stories (CX module - 12 API + 12 UI = 24 total deliveries)
- New Member 1: 12 stories (CX-Web module - 12 API + 12 UI = 24 total deliveries)
- Sarvesh: 14 stories (MX module - 14 API + 14 UI = 28 total deliveries)
- GD: 18 stories (Onboarding 15 + WX 5 = 13 API + 18 UI = 36 total deliveries)
- Prachi: 6 stories (Communication - 6 API + 6 UI = 12 total deliveries)
- New Member 2: 13 stories (BX 8 + partial support = 8 API + 8 UI = 21 total deliveries)
Jay's Infrastructure Support:
- 25% allocation: CI/CD pipeline, environment setup, deployment infrastructure
- Full day availability: For infrastructure-related blockers and setup tasks
Training and Skill Development:
- Playwright framework training (Week 3)
- CI/CD tools training (Week 11)
- Knowledge transfer sessions (Week 12)
Risk Mitigation - Resource Planning:
Backup Resource Strategy:
- Cross-training between team members for knowledge redundancy
- Contractor/consultant identification for critical skill gaps
- Escalation to management for additional resources if timeline at risk
Capacity Management:
- 80% utilization target to allow for unexpected challenges
- Buffer time built into critical phases
- Scope adjustment procedures for resource constraints
Success Metrics:
- Coverage: 95% API automation, 85% UI automation by Week 12
- Quality: >98% test reliability in pre-production
- Performance: <4 hours full regression suite execution
- Team Effectiveness: 100% knowledge transfer completion by Week 12
1. Management
1.1 Project Profiling
Project Name: SMART360 v2 Test Automation Suite Development
Project Duration: 8 weeks (Starting August 11, 2025 - Ending October 5, 2025)
Team Size: 6 automation engineers (5 current + 2 new hires by Week 2) + Jay (DevOps - 25% allocation)
Target System: 74 stories across 6 modules (CX, CX-Web, MX, Onboarding, BX, WX, Communication)
Project Objectives:
- Develop comprehensive automation framework using Playwright + pytest
- Achieve 95% API coverage and 85% UI coverage
- Implement CI/CD integration with <4 hour execution time
- Establish sustainable maintenance procedures
1.2 Scope of the Project
In Scope:
- API Automation for all 6 modules (74 stories)
- UI Automation for critical user journeys
- End-to-End testing scenarios
- CI/CD pipeline integration
- Test data management framework
- Performance and cross-browser testing
- Documentation and knowledge transfer
Out of Scope:
- Production environment testing (smoke tests only)
- Manual test case creation
- Performance load testing beyond validation
- Security penetration testing
- Mobile app automation
Module Priority Distribution:
- High Priority: CX + CX-Web (26 stories), MX (14 stories), Onboarding (15 stories)
- Medium Priority: BX (8 stories), WX (5 stories), Communication (6 stories)
1.3 Milestone Delivery and Timeline
Phase 1: Foundation & Framework (Weeks 1-2: Aug 11 - Aug 24, 2025)
- Week 1 End (Aug 17): Project structure and environment setup complete
- Week 2 End (Aug 24): Core framework architecture delivered + New team members onboarded
Phase 2: API Automation (Weeks 3-4: Aug 25 - Sep 7, 2025)
- Week 3 End (Aug 31): CX + MX + Onboarding API automation (70% critical APIs)
- Week 4 End (Sep 7): Full API regression suite operational (95% coverage)
Phase 3: UI Automation (Weeks 5-6: Sep 8 - Sep 21, 2025)
- Week 5 End (Sep 14): Core UI framework and primary module automation
- Week 6 End (Sep 21): Secondary modules and cross-browser testing complete
Phase 4: Integration & Deployment (Weeks 7-8: Sep 22 - Oct 5, 2025)
- Week 7 End (Sep 28): End-to-End scenarios and integration testing
- Week 8 End (Oct 5): CI/CD pipeline, documentation, and go-live
1.4 Check-in Dates and Communication Protocol
Stakeholder Audience:
- Primary: Product Owners, Development Team Leads
- Secondary: QA Managers, DevOps Team, Project Management
Communication Schedule:
Weekly Check-ins (Fridays 3:00 PM):
- Audience: Development Team Leads, QA Manager
- Format: 30-minute status meeting
- Pre-check-in: Status report sent Thursday EOD
- Content: Progress, blockers, next week priorities
Bi-weekly Executive Updates (Fridays 4:00 PM - Weeks 2, 4, 6, 8):
- Audience: Product Owners, Stakeholders
- Format: 45-minute presentation + dashboard review
- Pre-check-in: Executive summary sent Wednesday
- Content: Milestone progress, risk status, timeline updates
Resource Hiring Timeline:
New Team Member Acquisition:
- Week 1 (Aug 11-17): Finalize hiring of 2 additional automation engineers
- Week 2 (Aug 18-24): New members onboarding and immediate productivity
- Resource Type: General automation engineers with immediate contribution capability
- Integration: No ramp-up time - immediate assignment to development tasks
Phase Gate Reviews:
- Phase 1 Review: August 26, 2025 (Go/No-go for API development)
- Phase 2 Review: September 9, 2025 (Go/No-go for UI development)
- Phase 3 Review: September 23, 2025 (Go/No-go for deployment)
- Final Review: October 7, 2025 (Project closure and lessons learned)
Risk Escalation Procedures:
Level 1 - Team Lead (Hetal):
- Daily blockers and technical issues
- Resource allocation within team
- Timeline adjustments <1 week
Level 2 - QA Manager:
- Cross-team dependencies
- Environment and infrastructure issues
- Timeline adjustments 1-2 weeks
- Budget and resource requests
Level 3 - Product Owner/Stakeholder:
- Scope changes
- Timeline adjustments >2 weeks
- Critical path risks
- Go/No-go decisions
Escalation Timeline:
- Immediate: Critical production issues or complete blockers
- 24 hours: Resource conflicts or major technical challenges
- 48 hours: Timeline risks or scope change requests
2. Project Team
2.1 Activities
Story Distribution Overview:
Total Stories: 74 across 6 modules
- CX: 14 stories
- CX-Web: 12 stories
- MX: 14 stories
- Onboarding: 15 stories
- BX: 8 stories
- WX: 5 stories
- Communication: 6 stories
Phase 1: Foundation & Framework (Weeks 1-2)
Week 1 Story Targets:
- 0 stories completed (Infrastructure setup week)
- Sarvesh (Team Lead): Project setup coordination
- All Team: Environment and framework preparation
- Jay (DevOps): Infrastructure setup - pre-prod environment, CI/CD foundation
Week 2 Story Targets:
- 8-10 stories completed (Framework validation)
- New Member 1 & 2: Immediate story assignment upon joining
- Jay (DevOps): CI/CD pipeline foundation setup
Phase 2: API Automation (Weeks 3-4)
Week 3 Story Targets - 35 stories:
- Hetal: 12 CX stories
- New Member 1: 12 CX-Web stories
- Sarvesh: 14 MX stories
- GD: 13 Onboarding stories (start)
- Prachi: 6 Communication stories
- New Member 2: 8 BX stories + 2 Onboarding stories
Week 4 Story Targets - 39 stories (Complete API):
- GD: Complete remaining Onboarding stories + 5 WX stories
- All Team: API regression validation
- Jay (DevOps): API testing infrastructure optimization
Phase 3: UI Automation (Weeks 5-6)
Week 5 Story Targets - 35 stories:
- Hetal: 12 CX UI stories
- New Member 1: 12 CX-Web UI stories
- Sarvesh: 14 MX UI stories
- GD: 13 Onboarding UI stories (start)
- Prachi: 6 Communication UI stories
- New Member 2: 8 BX UI stories
Week 6 Story Targets - 39 stories (Complete UI):
- GD: Complete Onboarding UI + 5 WX UI stories
- All Team: Cross-browser validation
- Jay (DevOps): UI testing infrastructure setup
Phase 4: Integration & Deployment (Weeks 7-8)
Week 7 Story Targets:
- 74 stories E2E validation (All stories integrated)
- All Team: End-to-end scenario testing
- Jay (DevOps): Full CI/CD pipeline deployment
Week 8 Story Targets:
- 74 stories production ready
- All Team: Final validation and documentation
- Jay (DevOps): Production deployment pipeline
2.2 Communication
Internal Team Communication:
Daily Standups (12:30 PM):
- 15-minute focused updates on story completion
- Blockers and dependencies identification
- Daily story targets alignment
Weekly Team Retrospectives (Fridays 2:00 PM):
- Process improvement discussions
- Technical challenge resolution
- Knowledge sharing sessions
Technical Deep Dives (As needed):
- Architecture decisions
- Complex implementation discussions
- Framework optimization sessions
Project Communication Channels:
Primary Communication:
- Project Slack Channel: Real-time updates and quick discussions
- Email Updates: Formal status reports and milestone communications
- Confluence/Wiki: Documentation and knowledge base
Documentation Protocol:
- Daily: Progress updates in project tracking tool
- Weekly: Status reports for stakeholder communication
- Phase Gates: Comprehensive milestone reports
Cross-team Coordination:
- Development Teams: API availability and environment coordination
- DevOps Team: CI/CD pipeline setup and deployment procedures
- Business Teams: Requirements clarification and UAT coordination
2.3 Resources and Constraints
Current Team Resources:
- Sarvesh: Automation Engineer (Team Lead) - Full allocation
- Hetal: Automation Engineer - Full allocation
- GD: Automation Engineer - Full allocation
- Prachi: Automation Engineer - Full allocation
DevOps Support:
- Jay: DevOps Engineer - 25% allocation (Infrastructure focus only)
New Team Members (Joining Week 2):
- New Member 1: General Automation Engineer - Immediate productivity (CX-Web focus)
- New Member 2: General Automation Engineer - Immediate productivity (BX + WX focus)
Story Allocation Strategy:
74 Stories distributed among 6 automation engineers:
- Average: ~12 stories per engineer
- Hetal: 14 stories (CX module - 12 API + 12 UI = 24 total deliveries)
- New Member 1: 12 stories (CX-Web module - 12 API + 12 UI = 24 total deliveries)
- Sarvesh: 14 stories (MX module - 14 API + 14 UI = 28 total deliveries)
- GD: 18 stories (Onboarding 15 + WX 5 = 13 API + 18 UI = 36 total deliveries)
- Prachi: 6 stories (Communication - 6 API + 6 UI = 12 total deliveries)
- New Member 2: 13 stories (BX 8 + partial support = 8 API + 8 UI = 21 total deliveries)
Jay's Infrastructure Support:
- 25% allocation: CI/CD pipeline, environment setup, deployment infrastructure
- Full day availability: For infrastructure-related blockers and setup tasks
Training and Skill Development:
- Playwright framework training (Week 3)
- CI/CD tools training (Week 11)
- Knowledge transfer sessions (Week 12)
Risk Mitigation - Resource Planning:
Backup Resource Strategy:
- Cross-training between team members for knowledge redundancy
- Contractor/consultant identification for critical skill gaps
- Escalation to management for additional resources if timeline at risk
Capacity Management:
- 80% utilization target to allow for unexpected challenges
- Buffer time built into critical phases
- Scope adjustment procedures for resource constraints
Success Metrics:
- Coverage: 95% API automation, 85% UI automation by Week 12
- Quality: >98% test reliability in pre-production
- Performance: <4 hours full regression suite execution
- Team Effectiveness: 100% knowledge transfer completion by Week 12
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