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Smart360 Disconnection Request Management - FAQ's

Getting Started & Dashboard Overview

Q: How do I access the Disconnection Request module in Smart360?

A: To access Disconnection Request Management: navigate to the consumer service section. from the side navigation displayed "disconnection" as one of its section. click on it and you will land on your desired disconnection page.

Platform URL - https://platform.bynry.com/cx/disconnections

Q: What information is displayed on the Disconnection Dashboard?

A: The dashboard shows key metrics including:

  • Pending Disconnection: Requests awaiting processing or completion
  • Completed Disconnection: Successfully completed disconnection requests
  • Pending Connection: Reconnection requests in progress
  • Completed Connection: Successfully completed reconnection requests
  • Search Functionality: Find requests by request ID, customer name, or account number
  • Filter Options: Status, type, date, and priority filters for refined viewing

Platform URL - https://platform.bynry.com/cx/disconnections

Q: How do I create a new disconnection request?

A: To create a disconnection request:

  1. Click "Create Request" or navigate to disconnection request form
  2. Search and select customer by name, account number, or phone
  3. System automatically determines request type (Disconnection/Reconnection based on customer status)
  4. Select reason for disconnection from dropdown
  5. Choose preferred date and time slot
  6. Add optional notes (max 250 characters)
  7. Review details and submit request

Platform URL - https://platform.bynry.com/cx/disconnections

Customer Search & Verification

Q: How do I search for a customer when creating a disconnection request?

A: Customer search functionality:

  • Search Options: Enter customer name, account number, or phone number
  • Partial Matching: System supports partial matches for all search criteria
  • Profile Locking: Customer profile automatically locks during request creation to prevent changes
  • Auto-fill: System populates customer name, account number, service address, contact info, and category
  • Verification: Verify customer identity with required documents

Platform URL - https://platform.bynry.com/cx/disconnections

Request Types & Reasons

Q: How do I select the reason for disconnection?

A: Disconnection reason selection:

  • Required Field: Must be selected from dropdown before proceeding
  • Source: Reasons populated from system settings > disconnection reasons
  • Reason Codes: Each reason has associated codes and priority levels
  • Examples: Non-payment of bills, customer request, safety concerns, meter tampering
  • Priority Assignment: System automatically assigns priority based on selected reason

Platform URL - https://platform.bynry.com/cx/disconnections

Scheduling & Time Slots

Q: How do I schedule a preferred date and time for disconnection?

A: Scheduling process:

  • Date Selection: Choose preferred date using date picker (cannot select past dates)
  • Time Slots: Select from admin-configured time slots (typically 2-hour blocks)
  • Availability: Only available time slots are displayed
  • Past Date Prevention: System prevents selection of dates in the past
  • Optional Field: If not specified, system will schedule based on availability

Platform URL - https://platform.bynry.com/cx/disconnections

Q: What are the time slot options available?

A: Time slot configuration:

  • Admin-Configured: Time slots are set up by system administrators
  • Standard Blocks: Typically offered in 2-hour blocks (e.g., 10:00 AM - 12:00 PM)
  • Business Hours: Usually aligned with utility business hours
  • Availability-Based: Only slots with available resources are shown
  • Examples: Morning (8-10 AM), Mid-Morning (10-12 PM), Afternoon (2-4 PM), etc.

Platform URL - https://platform.bynry.com/cx/disconnections

Status Management & SLA Tracking

Q: What are the different request statuses and what do they mean?

A: Request status lifecycle:

  • Pending: Newly created request awaiting acknowledgment
  • In Progress: Request has been acknowledged and is being worked on
  • On Hold: Request temporarily paused (can be resumed)
  • Completed: Request successfully completed
  • Closed: Request closed with specific reason (issue resolved, cancelled, etc.)

Platform URL - https://platform.bynry.com/cx/disconnections

Q: How does SLA tracking work for disconnection requests?

A: SLA monitoring includes:

  • SLA Due Date: Calculated from creation date plus defined resolution time
  • Time Remaining: Current time minus target resolution time
  • SLA Status: Shows "On Track" if within SLA rules, "Breached" if exceeded
  • Automatic Alerts: System provides notifications when SLA thresholds are approached
  • Real-time Updates: SLA status updates continuously based on current time

Platform URL - https://platform.bynry.com/cx/disconnections

Q: How do I acknowledge a disconnection request?

A: Request acknowledgment process:

  1. Open the disconnection request detail view
  2. Click the "Acknowledgement" button to change status to In Progress
  3. Button changes to "Put on Hold" once acknowledged
  4. Use "Put on Hold" to pause request (status becomes On Hold)
  5. Use "Resume" button to return request to In Progress status

Platform URL - https://platform.bynry.com/cx/disconnections

Financial Settlement

Q: How do I view and manage financial settlement for a disconnection?

A: Financial settlement management:

  1. Navigate to "Settlement" tab in the request detail view
  2. Review outstanding balance (auto-calculated from billing ledger)
  3. Check security deposit information and toggle "Use in bill" option
  4. Review net settlement calculation showing final amount due or refund
  5. Generate final bill if settlement is agreed upon
  6. Process any remaining payments or refunds

Platform URL - https://platform.bynry.com/cx/disconnections

Q: How does the security deposit application work?

A: Security deposit handling:

  • Deposit Information: Shows original deposit amount and date
  • Use in Bill Toggle: Default ON if outstanding exists, OFF to retain deposit
  • Application: When ON, deposit reduces outstanding balance
  • Net Calculation: Outstanding Amount minus Security Deposit Applied
  • Refund Scenario: If result is negative, shows refund due to customer
  • Payment Scenario: If positive, shows amount payable by customer

Platform URL - https://platform.bynry.com/cx/disconnections

Meter Management & Disconnection

Q: What are the meter action options during disconnection?

A: Two meter action options:

  • Unassign Meter Only: Meter remains physically installed but unlinked from consumer account, available for future assignment
  • Remove Meter Completely: Meter marked for physical removal from premises, inventory transaction created moving meter to warehouse
  • Selection Impact: Choice affects inventory management and future reconnection process

Platform URL - https://platform.bynry.com/cx/disconnections

Q: How do I complete the disconnection process?

A: Disconnection completion:

  1. Navigate to "Disconnect" tab in request detail
  2. Select meter action (Unassign or Remove)
  3. Enter valid SO ID and verify auto-populated service order details
  4. Complete Account Closure Checklist (minimum required items)
  5. Verify all required validations are met
  6. Click "Execute Disconnection" to complete the process
  7. System updates account status and logs completion

Platform URL - https://platform.bynry.com/cx/disconnections

Q: What is the Account Closure Checklist?

A: The checklist includes six validation items:

  • Final bill generated and sent: Invoice present and marked as sent
  • Final payment received: Net amount due should be zero
  • Equipment returned/retrieved: Applicable when meter is removed
  • Customer notified of closure: Closure notice sent and logged
  • Records archived: Consumer and billing data marked as archived
  • Account officially closed: Final status update in customer profile Minimum required items (configurable) must be completed to enable disconnection execution.

Platform URL - https://platform.bynry.com/cx/disconnections

Communication & Documentation

Q: What Quick Actions are available from the disconnection request detail view?

A: Quick Actions include:

  • Send Response to Consumer: Redirects to individual messaging in communication module
  • Create Service Order: Redirects to service order tab for field coordination
  • Add Internal Note: Redirects to communication tab for team notes
  • Generate Bill: Redirects to settlement tab for billing
  • Close Request: Opens dialog box to close request with reason and notes

Platform URL - https://platform.bynry.com/cx/disconnections

Q: How do I close a disconnection request?

A: Request closure process:

  1. Click "Close Request" from Quick Actions
  2. Select reason from dropdown options:
    • Issue resolved
    • Duplicate request
    • Cancelled by consumer
    • No consumer response
    • Other
  3. Add additional notes explaining closure
  4. Confirm closure - request status changes to "Closed"
  5. Closed requests appear in Request History tab

Platform URL - https://platform.bynry.com/cx/disconnections

Search, Filters & Reporting

Q: How do I search for specific disconnection requests?

A: Search functionality includes:

  • Search Fields: Request ID, customer name, account number
  • Real-time Results: Search updates as you type
  • Case-Insensitive: Search works regardless of letter case
  • Exact/Partial Match: Support for both exact and partial matching
  • Quick Access: Click results to open detailed request view

Platform URL - https://platform.bynry.com/cx/disconnections

Q: What filtering options are available?

A: Available filters include:

  • Status: Filter by request status (Pending, In Progress, Completed, etc.)
  • Type: Filter by Disconnection or Reconnection requests
  • Date: Filter by request creation date ranges
  • Priority: Filter by High, Medium, Low priority levels
  • Combined Filters: Use multiple filters simultaneously for precise results

Platform URL - https://platform.bynry.com/cx/disconnections

Billing & Final Settlement

Q: How do I generate the final bill for a disconnection?

A: Final billing process:

  1. Access Settlement tab from disconnection request
  2. Enter final meter readings for all utility services
  3. Validate meter numbers and device numbers
  4. Review calculated amounts and adjustments
  5. Generate invoice with auto-generated invoice number
  6. Apply security deposit if "Use in bill" toggle is enabled
  7. Calculate final amount due and approve bill
  8. Print or email bill to customer

Platform URL - https://platform.bynry.com/cx/disconnections

Q: What information is included in the final bill?

A: Final bill components:

  • Invoice Information: Auto-generated invoice number and billing period
  • Bill Details: Billed amount, outstanding amount, security deposit applied, final amount due
  • Meter Details: Meter numbers, device numbers, meter types, last readings, reading dates
  • Security Deposit Information: Original deposit, applied amount, usage status
  • Actions: Print bill, discard and regenerate, approve and send options

Platform URL - https://platform.bynry.com/cx/disconnections

Troubleshooting & Common Issues

Q: Why is the "Execute Disconnection" button disabled?

A: Button enabling requirements:

  • Valid SO ID: Must enter valid, open service order of type Disconnection
  • Checklist Completion: Minimum required checklist items must be marked complete
  • System Validation: All meter and account validations must pass
  • Authorization: User must have appropriate permissions for disconnection execution
  • Status Check: Request must be in appropriate status for completion

Platform URL - https://platform.bynry.com/cx/disconnections

Q: How do I handle disconnection requests that need special approval?

A: Special approval process:

  • Required Approval: System indicates "Yes" for requests needing approval based on internal rules
  • Examples: High-value accounts, VIP customers, legal disputes
  • Workflow: Request routed to appropriate supervisor or manager
  • Documentation: Add detailed notes explaining special circumstances
  • Tracking: Monitor approval status in request timeline
  • Communication: Keep customer informed of approval process timeline

Platform URL - https://platform.bynry.com/cx/disconnections

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