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SMART360 v2 Automation Project - Management Plan

1. Management

1.1 Project Profiling

Project Name: SMART360 v2 Test Automation Suite Development
Project Duration: 12 weeks (Starting August 11, 2025 - Ending November 2, 2025)
Team Size: 5 automation engineers
Target System: 74 stories across 6 modules (CX, CX-Web, MX, Onboarding, BX, WX, Communication)

Project Objectives:

  • Develop comprehensive automation framework using Playwright + pytest
  • Achieve 95% API coverage and 85% UI coverage
  • Implement CI/CD integration with <4 hour execution time
  • Establish sustainable maintenance procedures

1.2 Scope of the Project

In Scope:

  • API Automation for all 6 modules (74 stories)
  • UI Automation for critical user journeys
  • End-to-End testing scenarios
  • CI/CD pipeline integration
  • Test data management framework
  • Performance and cross-browser testing
  • Documentation and knowledge transfer

Out of Scope:

  • Production environment testing (smoke tests only)
  • Manual test case creation
  • Performance load testing beyond validation
  • Security penetration testing
  • Mobile app automation

Module Priority Distribution:

  • High Priority: CX + CX-Web (26 stories), MX (14 stories), Onboarding (15 stories)
  • Medium Priority: BX (8 stories), WX (5 stories), Communication (6 stories)

1.3 Milestone Delivery and Timeline

Phase 1: Foundation & Framework (Weeks 1-3: Aug 11 - Aug 31, 2025)

  • Week 1 End (Aug 17): Project structure and environment setup complete
  • Week 2 End (Aug 24): Core framework architecture delivered
  • Week 3 End (Aug 31): Framework validation and team training complete

Phase 2: API Automation (Weeks 4-6: Sep 1 - Sep 21, 2025)

  • Week 4 End (Sep 7): CX + MX API automation (70% critical APIs)
  • Week 5 End (Sep 14): Onboarding + remaining module APIs complete
  • Week 6 End (Sep 21): Full API regression suite operational (95% coverage)

Phase 3: UI Automation (Weeks 7-9: Sep 22 - Oct 12, 2025)

  • Week 7 End (Sep 28): Core UI framework and critical journeys
  • Week 8 End (Oct 5): Primary module UI automation complete
  • Week 9 End (Oct 12): Secondary modules and cross-browser testing complete

Phase 4: Integration & Deployment (Weeks 10-12: Oct 13 - Nov 2, 2025)

  • Week 10 End (Oct 19): End-to-End scenarios and integration testing
  • Week 11 End (Oct 26): CI/CD pipeline setup and optimization
  • Week 12 End (Nov 2): Documentation, knowledge transfer, and go-live

1.4 Check-in Dates and Communication Protocol

Stakeholder Audience:

  • Primary: Product Owners, Development Team Leads
  • Secondary: QA Managers, DevOps Team, Project Management

Communication Schedule:

Weekly Check-ins (Fridays 3:00 PM):

  • Audience: Development Team Leads, QA Manager
  • Format: 30-minute status meeting
  • Pre-check-in: Status report sent Thursday EOD
  • Content: Progress, blockers, next week priorities

Bi-weekly Executive Updates (Fridays 4:00 PM - Weeks 2, 4, 6, 8, 10, 12):

  • Audience: Product Owners, Stakeholders
  • Format: 45-minute presentation + dashboard review
  • Pre-check-in: Executive summary sent Wednesday
  • Content: Milestone progress, risk status, timeline updates

Phase Gate Reviews:

  • Phase 1 Review: September 2, 2025 (Go/No-go for API development)
  • Phase 2 Review: September 23, 2025 (Go/No-go for UI development)
  • Phase 3 Review: October 14, 2025 (Go/No-go for deployment)
  • Final Review: November 4, 2025 (Project closure and lessons learned)

Risk Escalation Procedures:

Level 1 - Team Lead (Sarvesh):

  • Daily blockers and technical issues
  • Resource allocation within team
  • Timeline adjustments <1 week

Level 2 - QA Manager:

  • Cross-team dependencies
  • Environment and infrastructure issues
  • Timeline adjustments 1-2 weeks
  • Budget and resource requests

Level 3 - Product Owner/Stakeholder:

  • Scope changes
  • Timeline adjustments >2 weeks
  • Critical path risks
  • Go/No-go decisions

Escalation Timeline:

  • Immediate: Critical production issues or complete blockers
  • 24 hours: Resource conflicts or major technical challenges
  • 48 hours: Timeline risks or scope change requests

2. Project Team

2.1 Activities

Critical Phase 1: Foundation & Framework (Weeks 1-3)

Week 1 Activities (Aug 11-17, 2025):

  • All Team: Environment setup and access validation
  • Hetal (Lead): Project structure design and team role assignment
  • Sarvesh: CI/CD pipeline research and tool evaluation
  • GD: Pre-production environment stability assessment
  • Jay: Development environment configuration
  • Prachi: Documentation template creation

Week 2 Activities (Aug 18-24, 2025):

  • Hetal: Core framework architecture implementation
  • Sarvesh: Base API testing utilities development
  • Jay: Page Object Model foundation
  • GD: Test data management framework
  • Prachi: Logging and reporting setup

Week 3 Activities (Aug 25-31, 2025):

  • All Team: Framework validation and proof-of-concept testing
  • Hetal: Team training sessions on framework usage
  • Sarvesh: API framework validation
  • Jay: UI framework validation
  • GD: Performance testing foundation
  • Prachi: Cross-browser testing setup

Phase 2: API Automation (Weeks 4-6)

Week 4 Activities (Feb 3-9, 2025):

  • Hetal: CX + CX-Web API automation (26 stories)
  • Sarvesh: MX API automation (14 stories)
  • GD: Onboarding API automation start (15 stories)
  • Jay: API test utilities and framework support
  • Prachi: Communication API automation (6 stories)

Week 5-6 Activities (Feb 10-23, 2025):

  • GD: Complete Onboarding + WX API automation (20 stories)
  • Sarvesh: BX API automation (8 stories)
  • All Team: API integration testing and regression suite setup

Phase 3: UI Automation (Weeks 7-9)

Week 7-8 Activities (Feb 24 - Mar 9, 2025):

  • Hetal: CX + CX-Web UI automation (critical workflows)
  • Jay: MX + Onboarding UI automation
  • Sarvesh: BX + WX UI automation
  • Prachi: Communication UI + cross-browser testing
  • GD: UI framework utilities and responsive testing

Week 9 Activities (Mar 10-16, 2025):

  • All Team: Secondary module completion and cross-browser validation

Phase 4: Integration & Deployment (Weeks 10-12)

Week 10-11 Activities (Mar 17-30, 2025):

  • All Team: End-to-end scenarios and cross-module integration
  • Sarvesh: CI/CD pipeline implementation
  • GD: Performance testing execution

Week 12 Activities (Mar 31 - Apr 6, 2025):

  • All Team: CI/CD optimization and documentation
  • Prachi: Knowledge transfer materials
  • Hetal: Project closure and maintenance handover

2.2 Communication

Internal Team Communication:

Daily Standups (9:00 AM):

  • 15-minute focused updates
  • Blockers and dependencies identification
  • Daily goal alignment

Weekly Team Retrospectives (Fridays 2:00 PM):

  • Process improvement discussions
  • Technical challenge resolution
  • Knowledge sharing sessions

Technical Deep Dives (As needed):

  • Architecture decisions
  • Complex implementation discussions
  • Framework optimization sessions

Project Communication Channels:

Primary Communication:

  • Project Slack Channel: Real-time updates and quick discussions
  • Email Updates: Formal status reports and milestone communications
  • Confluence/Wiki: Documentation and knowledge base

Documentation Protocol:

  • Daily: Progress updates in project tracking tool
  • Weekly: Status reports for stakeholder communication
  • Phase Gates: Comprehensive milestone reports

Cross-team Coordination:

  • Development Teams: API availability and environment coordination
  • DevOps Team: CI/CD pipeline setup and deployment procedures
  • Business Teams: Requirements clarification and UAT coordination

2.3 Resources and Constraints

Current Team Resources:

  • Hetal: Senior Automation Engineer (Lead) - Full allocation
  • Sarvesh: Automation Engineer - Full allocation
  • Jay: Automation Engineer - Full allocation
  • GD: Automation Engineer - Full allocation
  • Prachi: Automation Engineer - Full allocation

Resource Requirements and Constraints:

Infrastructure Dependencies:

  • Pre-production environment stability (Critical Week 1)
  • API documentation completeness (Critical Week 2)
  • Development environment access for all team members

Potential Resource Additions:

  • Week 4-6: Additional API testing support if CX-Web complexity exceeds estimates
  • Week 7-9: UI automation specialist for complex web components
  • Week 10-12: DevOps engineer support for CI/CD optimization

Training and Skill Development:

  • Playwright framework training (Week 3)
  • CI/CD tools training (Week 11)
  • Knowledge transfer sessions (Week 12)

Risk Mitigation - Resource Planning:

Backup Resource Strategy:

  • Cross-training between team members for knowledge redundancy
  • Contractor/consultant identification for critical skill gaps
  • Escalation to management for additional resources if timeline at risk

Capacity Management:

  • 80% utilization target to allow for unexpected challenges
  • Buffer time built into critical phases
  • Scope adjustment procedures for resource constraints

Success Metrics:

  • Coverage: 95% API automation, 85% UI automation by Week 12
  • Quality: >98% test reliability in pre-production
  • Performance: <4 hours full regression suite execution
  • Team Effectiveness: 100% knowledge transfer completion by Week 12
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